Introduction

Cloneshouse invites Expressions of Interest (EOI) from experienced and qualified vendors across multiple service categories to be pre-registered for tendering opportunities. The purpose of this EOI is to identify vendors capable of providing efficient, cost-effective, and high-quality services across the six geo-political zones in Nigeria. Additionally,  Cloneshouse  has offices across Nigeria, OpenGovHub Washington DC (USA), and Malmö (Sweden)

Service Categories:

1. Travel Services – Airlines, car rentals for both international and local travel. [Download RFQ Template HERE]

2. Hospitality Services – Hotel service providers for accommodation and related services. [Download RFQ Template HERE]

NOTE: Download and fill the request for quote (RFQ) template that aligns with your service (either Travel or Hotel Services) and upload when filling the online expression of interest (EOI) form

The RFQ template is not to be filled and submitted via email.

Scope of Services for Each Category

1. Travel Services (Airlines, Car Rentals for International & Local Travel)

  • Domestic and international flight ticket bookings and reservations.
  • Hotel and accommodation booking services.
  • Airport pickup and drop-off services.
  • Car rental services for short-term and long-term use.
  • Travel insurance facilitation.
  • Visa processing assistance (where applicable).
  • 24/7 customer support for urgent travel needs and modifications.
  • Group travel coordination for team members.

2. Hospitality Services (Hotel Service Providers)

  • Provision of hotel accommodation across all six geo-political zones in Nigeria.
  • Conference and meeting room facilities.
  • Discounted corporate rates for long-term stays.
  • Meal plans (breakfast, lunch, and dinner).
  • Airport transfers and shuttle services.
  • Business support services (printing, workspace access, internet, etc.).
  • Compliance with health and safety standards.
  • Customizable packages for different project requirements.

About Cloneshouse

Cloneshouse is an international development consulting firm with over 15 years of experience in providing technical assistance to government and non-government organizations in the area of monitoring, evaluation and learning  in Africa. Our clients include Japan International Corporation Agency (JICA), Mastercard Foundation, United Nations Development Programme (UNDP), United Nations International Children’s Emergency Fund(UNICEF), International Institute for Democracy and Electoral Assistance (International IDEA), The World Bank, FCDO (Foreign, Commonwealth and Development Office), etc. Would you like to submit a request for quotation? Then proceed to fill the expression of interest form.

Cloneshouse is currently implementing programs across all 36 states of Nigeria and the FCT, including:

  • The 3-year long Foreign, Commonwealth & Development Office (FCDO) Global Evidence, Monitoring & Fiscal Accountability (GEMFA) initiative.
  • The Assisting the Reintegration of Returnees through Integrated Vocational and Entrepreneurship Support (ARRIVES) Program by Social Impact (Germany).
  • The United Nations International Children’s Emergency Fund (UNICEF) Impact Study.
  • The 4-year long International IDEA ROLAC Program.

This EOI process ensures compliance with best procurement practices, transparency, and accountability.

Qualified vendors interested in pre-registration are encouraged to submit their EOI, including company details, relevant experience, and service offerings.

Eligibility Requirements

Interested vendors must provide the following documentation:

    • Company registration certificate (CAC for Nigeria)
    • Tax Identification Number (TIN) and tax clearance certificate
    • List of similar projects executed in the last three (3) years
    • Client references and contact details
    • Performance and completion certificates from past engagements
    • Declaration of any existing relationships with Cloneshouse employees

Geographic Coverage:

Vendors must demonstrate service capacity across the six geo-political zones in Nigeria:

  • North Central
  • North East
  • North West
  • South East
  • South South
  • South West

Submission Process

EOIs must be submitted electronically via the EOI Form by 5 PM WAT Nigeria Time, April 30, 2025. Late submissions will not be considered.

Questions should be submitted in writing to procurement@cloneshouse.com no later than April 20, 2025.  Responses will be shared latest on April 27, 2025. 

No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses may result in the disqualification of the Vendor. The EOI title should be stated in the Subject line (“Hotel Services EOI” or Travel Services EOI”). 

Evaluation and Selection

EOIs will be evaluated based on:

  • Cost-effectiveness and value for money
  • Experience and references
  • Compliance with procurement policies
  • Geographic reach and service capacity

Shortlisted vendors will be invited to participate in a Request for Proposal (RFP) process.

Note: This EOI does not constitute a commitment by Cloneshouse to procure services. Costs incurred in response to this request will not be reimbursed.

The vendor categories stated in this EOI public service announcement align with Cloneshouse’s strategic goals and support its service delivery across different regions. Would you like to submit a request for quotation? Then proceed to fill the expression of interest form. 

For inquiries about this EOI, please send an email to procurement@cloneshouse.com